Wholesale & distributor billing software
Paybot handles the B2B side of trade: GST invoices with the buyer's GSTIN, e-Invoices and e-Way Bills from the invoice screen, party-wise rates and credit control. Your team sees what every dealer owes and what you owe suppliers.
What a distributor needs
Compliance, credit and price control across dozens of parties.
Compliance on every bill
Above the turnover limit, every B2B invoice needs an IRN, and goods on the road need an e-Way Bill.
With Paybot: Generate the e-Invoice (IRN with signed QR) and the e-Way Bill from the invoice, with Part-B updates and cancellation.
Dealers who pay late
Credit goes out freely and the collection list lives in someone's head.
With Paybot: Credit days and credit limits per customer, warnings at billing, outstanding and ageing reports, and automated payment reminders.
Different rates for different parties
Retailers, sub-dealers and institutions all get different prices and schemes.
With Paybot: Party price lists, party rates, minimum price, schemes and free quantity, applied as you bill.
Wholesale & distribution features
The order-to-cash cycle for B2B trade, with GST compliance built in.
B2B invoices
Buyer GSTIN and PAN, billing, shipping and dispatch addresses, TDS and terms on every invoice.
e-Invoice and e-Way Bill
IRN, acknowledgement and signed QR; e-Way Bill with transport details, extension and bulk JSON.
Credit control
Due dates, credit days and credit limits, with a warning before a limit is crossed.
Party price lists
Price lists and party rates, minimum price, schemes and free quantity.
Orders and challans
Quotation to sales order to invoice, delivery challans and proforma invoices, and purchase orders to goods received.
Outstanding and ageing
Customer ledgers, receivable ageing and statements, with scheduled reminders for overdue parties.
Supplier payments
Supplier ledger, bill-wise payments and payables ageing, plus TDS on payments.
Tally export
Send the books to your accountant's Tally and export any report to Excel.
Exports in foreign currency
Export and SEZ invoices in USD, EUR, GBP and AED, with exchange gain or loss.
How billing works in a distributor's office
From the dealer's order to the payment in the bank.
Order comes in
Enter the dealer's order as a sales order. Party rates and schemes apply and the credit limit is checked.
Invoice and dispatch
Convert the order to an invoice, or send goods on a delivery challan first. Stock leaves the right branch.
e-Invoice and e-Way Bill
Generate the IRN and the e-Way Bill from the invoice screen and print them with the invoice.
Collect and reconcile
Receipts are allocated bill-wise, reminders go to overdue dealers, and bank statements are matched with recorded transactions.
Plans and pricing
Plans depend on how many people and companies use Paybot, and whether it runs on our cloud or your own servers.
Questions wholesale & distribution owners ask
Does Paybot generate e-Invoices from the invoice?
Yes. With e-invoicing switched on for your company, you generate the IRN, acknowledgement number and signed QR code from the invoice, cancel an IRN when needed, and create the e-Way Bill from the same screen.
How does Paybot decide between IGST and CGST + SGST?
From the place of supply. Paybot compares your state with the buyer's place of supply: the same state gives CGST + SGST, another state gives IGST. Place of supply and dispatch state are recorded on every invoice.
Can I give different dealers different prices?
Yes. Assign a price list to a customer or set party rates per product. A minimum price stops staff from billing below the floor you set.
Can it export to Tally?
Yes, through the Tally export. Reports also export to Excel and CSV, and GSTR-1 downloads as JSON.
We have two godowns. Is stock tracked separately?
Yes. Stock is kept per branch, transfers move goods between godowns at cost, and number series can run per branch. A setup with several users is on the multi-user plan: contact us for pricing.
Where is the data kept?
Each company has its own database on our cloud, or on your own servers with the Enterprise plan. Every create, edit and delete is logged in the audit trail.
Related pages
Paybot is one product. Other businesses use the same features in a different way, and these features matter most in this line of business.
Manufacturing
BOM, production orders, job work and component stock deduction.
Retail & supermarket
Barcodes, MRP, schemes, loyalty points and multi-branch stock.
Pharmacy
Batch, expiry and MRP with FEFO and a near-expiry report.
e-Invoice & e-Way Bill
IRN, signed QR and e-Way Bills straight from the invoice screen.
GST billing
CGST, SGST, IGST, HSN and GSTR-1 / 3B exports from your invoices.
Inventory management
Batch, serial and multi-branch stock with weighted-average cost.
See Paybot set up for distribution
Message us on WhatsApp and we will walk through orders, e-Invoices and credit control with parties like yours. Or call +91 80755 95200.